Vendor / Member Applications – James Bay Community Market

Interested in selling at the James Bay Community Market? Are you a non-profit with a message?

Our 2022 Market will operate from May 7 – September 24 from 9 am to 3 pm at the Corner of Menzies and Superior, Rain or Shine.

Music and Performer Application Form – Please note

We are fully booked for 2022 and are not taking applications. If you are interested in being placed on a musician wait list please contact info@jamesbaymarket.com.

Non-Profit Organizations and Community Groups

You must apply as a regular vendor. The application is now online. Please see application form instructions below.

Persons interested in joining our society

A short membership application is available online. Please go to Membership Application and scroll down to the membership application.

Products for Sale at the JBCM

All products sold at the market must be handmade, homemade, or homegrown and be at least 75% altered from their original state. All products are reviewed to ensure these guidelines are met. New vendor’s products are reviewed by our committee before acceptance as a vendor to the JBCM. The fee for new vendors is $10 payable at time of review which is done by appointment only. We will contact you.

Policy Manual

The rules and regulations for all vendors can be found in the James Bay Market Society Policy Manual. Whether you are a farmer, food producer, crafter, artisan, non-profit or service provider please read the Policy Manual.

Applications Forms

Our vendor and membership applications forms can be found at Membership/Vendor Application. Please read the steps below before starting your application. Please use the appropriate application form for the product you are applying to sell i.e. a jeweler would use the artisan application. Register and submit your application to become a vendor by using the following steps.

Note: you can start your application and stop and save it at any time in the process and complete it later. If you require assistance with the completion of your forms please email info@jamesbaymarket.com or leave a voice mail at 250 381 5323. We are happy to assist you.

Documents

To make the process go smoothly please have the following required files on hand to start the process

Photos: We require 3 high quality photos (jpg preferred) of your products plus 1 of your booth or studio.
Insurance: Our market insurance covers only the markets’ property i.e., market owned tents and equipment. For certain categories Insurance is Mandatory; all Food Vendors, Sellers of Body Care Products or any Vendor operating a Food Truck/Cart or Catering Operation and certain service providers. You must submit the page of your policy that shows the naming of the James Bay Community Market c/o 547 Michigan St., Victoria, B.C. V8V 1S5. before vending at the market.

We encourage all our vendors to have insurance. Insurance can be obtained by joining the BC Farmers Market Association as a member and obtaining your insurance through their designated insurance agent. Please check pricing with your agent and others prior to making your insurance decision. Check out the BCAFM Insurance information.

OTHER DOCUMENTS

Artisans: Insurance Documents – Optional not required to be a vendor.
Farmer: Food or Market Safe Certificate plus copy of Insurance Document (If you are selling prepared food please see below for additional requirements).
Food Low Risk: Food or Market Safe plus copy of Insurance Document required.
Food High Risk: Food or Market Safe plus copy of Insurance document required. Please also provide necessary VIHA Certificates i.e. Catering Permit, Commercial Kitchen Inspection, VIHA acceptance of product etc. If you are not certain exactly what is required for your product please contact our Area Representative Douglas Watters 250 519 3641.
Canner: Food or Market Safe, ALL PH Certificates for all products you are offering for sale and Copy of your Insurance documents required.
Service Provider: Copy of your professional certification and Copy of Insurance Documents if applicable.
Non-Profit/Community: Insurance Documents required.

Note: You must fill in all your desired dates to sell at the market to complete the form.
Register and submit your application to Membership/Vendor Application
Please note you can stop your application anywhere in the process and save it till a later time.

The market will review your application and forward approval. If you have applied as a full-time or part time vendor, you will receive an emailed invoice from us on acceptance with payment information. If or when you have been accepted as a wait list/casual vendor, we will collect your fees on your first market date.

Membership

Primary Vendor: Primary vendors must become a full annual member of the James Bay Market Society ($20 with voting privileges). Please note the vendor application includes the membership application.

Interested Parties (non vendors): There is a short membership form online. You will hear from us shortly.

Market Sales Assistants: Must become associate members ($10 no voting privileges); please register and apply for membership online at Membership only Application . You will hear from us shortly.