Dickens Fair – Vendor Information

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Products for Sale at the Dickens Fair

All products sold at the Dickens Fair must be handmade, homemade, or homegrown and considerably altered from their original state. New vendors’ products are reviewed to ensure these guidelines are met. Please provide lots of detail about your products and how you make them on your application. The non-refundable review fee is $15 payable at time of review which will be done by appointment only. We will contact you with your appointment time.

Dickens Fair Venue Information

The 2024 fee is $110 for regular vendors and $175 for Alcohol Vendors plus a $10 Membership fee for James Bay Market Society (unless you are already a 2024 member).

Each space is 3 x 8 feet. You are provided with 1 eight-foot table and 1 chair (max. 2 on request in your application). Let us know if you do not require a table, for example, if you have your own racking. Please note that we prefer that vendors use our tables as this makes setup and take down much easier for us. Note: all of your display must fit within your 3 x 8 foot space.

No half spaces are available.

Table coverings are not provided. Please be prepared to cover your complete table to the floor to ensure a clean and organized look for your product and professional look for the Fair.

No heavy banners etc. are allowed to be hung on the walls of the centre.

Vendors can normally set up from 5:30-8:00 pm on Friday evening (Dec. 6th) and/or 8:00-9:30 am on Saturday (Dec. 7th). You will receive confirmation of these times prior to the Fair.

Payment must be made by cheque or e-transfer. You will receive an invoice from Lokobuzz with all the information regarding payment when you are accepted into the Dickens Fair.

Deadline for applications is July 15th. No refunds for cancellation.

Please note: We will not be reviewing any applications received after July 15th until the current applicants have been processed/reviewed.

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Vendor Application Information

Please read the instructions below before starting your application. The login information is included in the document section.

Required Documents

To make the process go more smoothly, please have the following required files ready before you start the application.

• Photos: We require 4 high quality photos that can be enlarged without becoming blurry. Must be in jpeg(jpg) format, ideal size is 1080×1080 pixels (minimum size is 800x 800px).

• Insurance is MANDATORY for all Vendors.

  Note: if you do not have current insurance to sell at markets please wait for your acceptance to the Dickens Fair before obtaining it.

• You must submit the page of your policy that shows the naming of the James Bay Market Society c/o 547 Michigan Street, Victoria, B.C. V8V 1S5 before selling at the Dickens Fair.

• Insurance can be obtained by joining the BC Farmers Market Association (BCAFM) for $75 and obtaining insurance through their designated insurance agent. Please check pricing with your agent and others prior to making your insurance decision. BCAFM does not have insurance available for body care products.

• Vendors only selling at a small number of holiday markets should check with Duuo Canada. Note: you do not need to be a member of the BCAFM to obtain insurance from Duuo. 
  • BCAFM Insurance: https://bcfarmersmarket.org/for-markets-vendors/insurance/
  • Duuo Vendor Insurance: https://duuo.ca/vendor-insurance

• Artisans: Insurance Documents.

• Food Low Risk: Food or Market Safe, Copy of Insurance Document.

• Food High Risk: Food or Market Safe, Copy of Insurance document. Please also provide necessary VIHA Certificates i.e. Catering Permit, Commercial Kitchen Inspection, VIHA acceptance of product etc. If you are not certain exactly what is required for your product please contact VIHA at 250-519-3401.

• Canner: Food or Market Safe, PH Certificates for all products you are offering for sale in addition to your Food Safe. If you have high PH products, we will require a VIHA kitchen inspection and a letter from VIHA accepting your product for sale.

• Soap or Body Work: Copy of CNF numbers for each product being sold and copy of your insurance documents.

• Spirit Vendors: Copy of LCB letter authorizing you to sell at the Dickens Fair and “Serving it Right” for any person working your booth.

Application Form

Register and submit your application to The Dickens Fair through the website, LokoBuzz (link is below). Upon opening, press the green button “Become a Vendor” (just below the map) to begin. Choose the Dickens Fair application to begin. Your application must include your Fall membership of $10 in our Society, if you are not already a 2024 member of our Society.

Note: You will be required to create an account and establish a password. Please save and record this password. If you have an existing Lokobuzz account and/or password please use it. If you are not seeing the Dickens Fair application, go into the Markets tab on the top of the LokoBuzz main page, then click on the Dickens Fair Logo, then choose the Dickens Fair 2024 Application from the dropdown menu.

NOTE: You can stop your application anywhere in the process and save it till a later time.

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Jury Review Process

NOTE: At the time of review, we will collect a non-refundable $15 fee for the review process.

The Dickens Fair will review your application and forward approval of your products. This approval does not confirm you as a Vendor. You will receive an invoice from LokoBuzz when you are accepted as a Dickens Fair Vendor showing all the payment information required.

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If you have any questions or problems with your application, just email us at dickens@jamesbaymarket.com or leave a voicemail at 250-381-5323 and we will assist you.

Thank you for your interest in becoming a Vendor for this year’s Dickens Fair. We look forward to seeing your Application!

The Dickens Fair Committee for 2024