Vendor and Member Applications – James Bay Market

Interested in Joining the James Bay Market’s Family of Vendors?

Applications for this year’s season are open. The Market runs from May 6th to October 7th, rain or shine… but we always hope for shine! Please read the information below on becoming a Vendor then click on the link to the form to get started. We look forward to seeing your Application!

If you have any questions about applying as a Musician / Performer, please contact info@jamesbaymarket.com.

Non-Profit Organizations and Community Groups

You must apply as a regular vendor through the online application. Please see application form instructions below.

Persons interested in Joining our Society

A short membership application is available online. Please go to Membership Application and scroll down to the membership application.

Products for Sale at the JBM

All products sold at the market must be handmade, homemade, or homegrown and be altered substantially from their original state. All products are reviewed to ensure these guidelines are met. New vendors will be reviewed by our committee before acceptance as a vendor to the JBM. There is a $10 non-refundable fee payable at time of review which is done by appointment only. We will contact you with timings. Returning vendors with new products must have those items reviewed by our Committee prior to selling them at the Market.

Policy Manual

The rules and regulations for all vendors can be found in the James Bay Market Society Policy Manual. Whether you are a farmer, food producer, crafter, artisan, non-profit or service provider please read the Policy Manual.

Application Forms

Our vendor and membership applications forms can be found at Membership/Vendor Application. Please read the steps below before starting your application. Please indicate on the application form under which category you are applying. Register and submit your application to become a vendor by using the following steps:

Note: you can start your application and stop and save it at any time in the process and complete it later. If you require assistance with the completion of your forms please email info@jamesbaymarket.com or leave a voice mail at 250-381-5323. We are happy to assist you.

Documents

To make the process go smoothly please have the following required files on hand to start the process

• Photos: We require a total of 4 high quality photos – 3 of your products plus 1 of your booth or studio. These photos must be originals (no stock photos) and saved in jpeg (.jpg) format. Please ensure they are clear and can be enlarged without becoming blurry. Ideal size is 1080×1080 pixels (minimum size is 800x800px).
• Insurance: Our market insurance covers only the markets’ property i.e., market owned tents and equipment. For certain categories Insurance is Mandatory. ALL Food Vendors, Sellers of Body Care Products, Vendors operating a Food Truck/Cart or Catering Operation and certain service providers. You must submit the page of your policy that shows the naming of the James Bay Market c/o 547 Michigan St., Victoria, B.C. V8V 1S5. before vending at the market.
   
  We encourage all our vendors to have insurance. Insurance can be obtained by joining the BC Farmers Market Association as a member and obtaining your insurance through their designated insurance agent. Please check pricing with your agent and others prior to making your insurance decision. Check out the BCAFM Insurance information or alternatively Duuo Canada’s Vendor Insurance if you are only selling at a few markets.

Other Documents

• Artisans: Insurance Documents – Optional, not required to be a vendor.
• Farmer: Food or Market Safe Certificate plus copy of Insurance Document (If you are selling prepared food please see below for additional requirements).
• Food Low Risk: Food or Market Safe Certificate plus copy of Insurance Document required.
• Food High Risk: Food or Market Safe Certificate plus copy of Insurance document required. Please also provide necessary VIHA Certificates, i.e. Catering Permit, Commercial Kitchen Inspection, VIHA acceptance of product, etc. If you are not certain exactly what is required for your product please contact their general office at 250-519-3401.
• Canner: Food or Market Safe Certificate, ALL PH Certificates for all products you are offering for sale and Copy of your Insurance documents required.
• Service Provider: Copy of your current Professional Certification and Copy of Insurance Documents, if applicable.
• Non-Profit/Community: Insurance Documents may be required.

Note: You must fill in all your desired dates to sell at the market to complete the form. Register and submit your application to Membership/Vendor Application . Please note you can stop your application anywhere in the process and save it till a later time.
 
The market will review your application and forward approval. If you have applied as a full-time or part time vendor, you will receive an emailed invoice from us on acceptance with payment information (via LokoBuzz). If or when you have been accepted as a wait list/casual vendor, we will collect your fees on your first market date.

Membership

• Primary Vendor: Primary vendors must become a full annual member of the James Bay Market Society ($20 with voting privileges). Please note the vendor application includes the membership application.
• Interested Parties (non vendors): There is a short membership form online. You will hear from us shortly.